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2017-2018 Members


  • Barnaby Payne, Principal
  • Caitlin Boyle, AP
  • Ben Rombro, AP

Teachers (4)

  • Julie Coghlan
  • Kristen Grzeca
  • Phil Rayher
  • Mark Rowley

Staff (1)

  • Merrill Komai
  • Paulette Cauthorn

Parents (3)

  • Jeff Brain, SSC Chair
  • David Fortescue
  • Andy Ferguson

Students (3)

  • Gwydion Brain
  • Jefferson Brain
  • Open
  • Open (Alternate)



SSC Documents

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Ruth Asawa SOTA SSC

A group of faculty, parents, administrators and students that provides oversight on a range of school issues and guides the Site Planning Process to ensure that the needs of all students are specifically addressed.


Each SFUSD school must have an elected School Site Council (SSC) to represent parents, students, community members, and school staff in the school governance process. The SSC has a number of important responsibilities, including: reviewing and analyzing student achievement data, gathering community input, helping develop the Balanced Scorecard/Single Plan for Student Achievement (BSC/SPSA) and the school site budget, and monitoring the implementation of the plan and budget.

SSC News

As a follow up to our community meeting at the Principal Chat this past Friday, two additional evening meetings have been planned.  Please see below for details on each.
Community Meeting with FoSOTA
Date:  Sunday, April 22nd
Time: 5pm-7pm
Location: Brightworks School, 1960 Bryant Street (@18th)
In response to the concerns expressed at the Principal's Chat last Friday morning, a community meeting will be held this Sunday at Brightworks School.  This meeting is open to all current teachers, parents and students enrolled at Asawa SOTA.  Board members from the Friends of Ruth Asawa San Francisco SOTA will be on hand to answer questions.  Please join us for this important community discussion.
Community Meeting with FoSOTA &  SFUSD District Representatives
Date:  Monday, April 23rd
Time: 6:30pm-8:30pm
Location: Ruth Asawa SOTA, Library
Friends Of Board Members, District representatives & Mr.Payne will be present to answers questions from the community.
  • Brad Stam, Deputy Superintendent
  • Brent Stephens, Chief Academic Officer
  • Bill Sanderson, Assistant Superintendent of High Schools

Congratulations to the CLASS OF 2018!

Your student is in the final stretch of their high school career and graduation is on the horizon.  As we approach this important day, we want to provide you with information for planning purposes.


Graduation Ceremony & Reception:

Graduation will be Tuesday, June 5, 2018.  The ceremony will begin promptly at 10:00 a.m. at the Palace of Fine Arts Theatre located at 3301 Lyon Street in San Francisco.   A reception following graduation, with light appetizers and beverages, will begin around 12:30 p.m. in the reception hall located inside the Palace of Fine Arts Theatre.

Graduating students must arrive at the Palace of Fine Arts Theatre no later than 9 a.m. with their caps and gowns. Please ensure your student does not bring personal items, purses, backpacks etc., as we are unable to provide security for personal items while the graduation ceremony is in progress. Graduating student family members and guests should be in their seats no later than 9:50 a.m.


Graduation Tickets:

Seating is limited at the Palace of Fine Arts Theatre and admission to the graduation event will be by ticket only. Each graduating student will automatically be allotted two (2) free tickets. Two (2) additional free tickets will be available to those students and families who return the RSVP form on or before the due date:  May 11, 2018.

After receiving all RSVP forms, we will be able to determine the number of seats available for sale.  These remaining tickets will be sold through the Asawa SOTA website on a first come/ first served basis, beginning Monday, May 21. These additional tickets can be purchased online, or by delivering a check to Paulette Cauthorn in the SOTA front office.

Graduation Pictures:

A professional photographer from Campus Candids will be taking pictures at the graduation ceremony. Each graduate will have a photo opportunity when they receive their diploma. This will allow the ceremony to proceed in an orderly manner and we ask that parents refrain from coming to the stage to take photos. Following the ceremony, Campus Candids can be contacted via their website or at 800-453-0335.

Graduation Ceremony DVD:

A video production company will record and produce a DVD of the ceremony. You can pre-order a copy of the DVD on the RSVP form. You can also purchase a copy of the DVD on the day of the ceremony. The DVDs will be mailed to your home address approximately 1-2 weeks following graduation.

Graduation Caps & Gowns:

All graduating students MUST wear the SOTA cap and gown to graduation. Caps and Gowns will be distributed to seniors on Monday, June 4 from 8am to 9am in the third floor gallery (Room A312), across from the college center. There is no cost for the cap and gown this year!

Graduation Rehearsal:

There will be a graduation rehearsal on Monday, June 4 at 9:15 am. in SOTA’s Dan Kryston Memorial Theater. Attendance is mandatory. Tickets for graduation will be distributed to the students at the conclusion of rehearsal.

Senior Luncheon & Awards Ceremony:

A luncheon and awards ceremony for graduating students has tentatively been scheduled for Monday, June 4.  We will need senior parent volunteers to help plan this event.  If you can volunteer, please contact as soon as possible.


Graduation Ceremony Expenses:

In keeping with the Asawa SOTA tradition of having graduation at an offsite venue with a reception following, we have reserved the Palace of Fine Arts venue for our 2018 graduates.  As in the past, this event is entirely funded from the PTSA budget!


Financial contributions are requested to cover the cost of the venue, reception, senior awards luncheon, printed programs, etc.   We suggest a $100.00 donation per graduating student.  We recognize that many families are facing mounting expenses with their students heading to college, but we hope we are giving plenty of time to plan for this expenditure.  If you are in a position to contribute now, we greatly appreciate your generosity!   No donation is too small.  


Donations can be made:

  • Online Payment:  Click Here!
  • Check: Mail or drop off a check to the main office payable to SOTA PTSA, 555 Portola Drive, San Francisco, CA  94131.  Please note “Graduation 2018” in the memo section.
  • Cash:  Place cash in a envelope with a note including your student's name and what it is for.  Hand deliver to one of the office staff in the main office.

Thank You For Your Support!



Important Dates


May 11

Return RSVP Form for two (3) additional free tickets.

May 21

Purchase additional tickets online at

June 4

at Asawa SOTA

8 – 9am

Pick up Cap & Gown in third floor gallery (Room A312).

9:15 – 11:30am

Graduation Rehearsal & Ticket Distribution in the DKMT

11:45 a.m.

Senior Luncheon

1:00 p.m.

Senior Awards Assembly in the DKMT

June 5

at the Palace of Fine Arts Theatre

9 am

Students arrive at the Palace of Fine Arts Theatre

10 am

Graduation Ceremony begins

12:30 – 2 pm

Graduation Reception


We are in the final stretch and it is going to be busy!!!  We will need lots of volunteers for shows, AP exams, staff & teacher appreciation and graduation activities.  




Carmina Burana  Full Orchestra, Vocal, Dance & Creative Writing  Thursday, April 26


Fashion Show  Tech & Costume Departments Friday, April 27th & Saturday, April 28th


Takeover VI World Music & World Dance Friday, May 4th & Saturday, May 5th - Stay Tuned for SUG


Disaster Musical Theater Dept Friday, May 11th & Saturday, May 12th - Stay Tuned for SUG

Proctors Needed! We are seeking volunteers to help proctor the Asawa SOTA AP Exams. The AP Examinations will be administered at Asawa SOTA from May 7th to May 18th.  One proctor is required per 30 students.  Anyone 18 or older can volunteer to be a proctor as long as they are not related to a student taking the test.  Please consider signing up for one or more time slots.  
Staff Breakfast - Friday, April 27th - Click HERE to volunteer.
Staff Appreciation Week - Stay Tuned for Details
Senior Luncheon - Monday, June 4th - We are looking to 2-3 parents to head up this committee.  Please email us with interest!  SUG for the actual day to be posted shortly.
Graduation Day - Tuesday, June 5th. We will need help with set up, clean up and ushering. Looking for family members that do not have graduating students :).  SUG for the actual day to be posted shortly.
Links to all the SUGs are updated weekly and also posted on our volunteer page on school loop and the ptsa website.
School Loop - Volunteer Page
PTSA Website - Volunteer Page

2017-2018 SSC Meetings

3rd Thursday of the Month
TIME:  4:30-5:30 pm
Click the date for the agenda.

*  Rescheduled.

** Meeting cancelled.